We’ve all typed out “Please forward this email” at the end of a message, especially when time is tight and the request is simple. But repeating the same phrase too often can make your emails feel dull, robotic, or overly formal. Using fresh, thoughtful wording not only improves how your request is received but also shows that you care about how you communicate.
Choosing better alternatives to “Please forward this email” helps you stand out and keeps your message polite yet professional. Whether you’re writing to a colleague, client, or team, a simple tweak—like saying “Could you please share this with the team?” or “Kindly pass this along”—can make your message sound more engaging, clear, and human.
Consider phrases like “Kindly pass this on” or “Please share this email” to convey your message with a courteous tone. These alternatives maintain the intent while adding a touch of personalization. For a more collaborative approach, expressions such as “Help spread the word” or “Could you pass this along?” invite engagement and emphasize the importance of the content you’re sharing.
Synonym for Please Forward This Email
- Kindly Pass This On
- Please Send This Along
- Forward This Message, Please
- Kindly Forward This Email
- Please Share This Email
- Forward This to Others
- Can You Pass This Along
- Please Pass This On
- Send This Email Onward
- Forward This to Colleagues
- Please Forward to Your Contacts
- Help Spread the Word
- Please Disseminate This Message
- “Please Share This With Others”
- “Kindly Distribute This Information”
- “Feel Free to Forward This”
- “Pass This Along to Your Team”
- “Please Circulate This Message”
Kindly Pass This On
When you want to keep your communication respectful and polished, “Kindly pass this on” is an excellent phrase. It’s polite without being overly formal, making it perfect for most professional emails. This phrase is especially useful when you’re asking someone to share information with a team or group in a thoughtful way.
Using this expression shows that you’re mindful of tone, which can strengthen working relationships and make your requests feel more collaborative. Instead of sounding like a command, it offers a gentle nudge in the right direction.
It’s best used in workplace updates, newsletters, or even when coordinating projects. The word “kindly” creates a more courteous impression, encouraging the recipient to follow through without feeling pressured.
Please Send This Along
“Please send this along” is a simple, no-frills request that works well in fast-paced environments. It keeps your message short and clear while still sounding considerate. This makes it perfect for forwarding files, memos, or reminders quickly.
It’s a go-to phrase when you’re dealing with time-sensitive information or delegating a small task. Even though it’s direct, it doesn’t come across as harsh, which helps maintain positive communication.
Use this expression when working with coworkers or clients you already have a friendly rapport with. It’s respectful, straightforward, and helps keep the workflow moving smoothly.
Forward This Message, Please
Reordering the sentence to “Forward this message, please” adds a subtle layer of formality and respect. It feels more like a thoughtful suggestion rather than a command, especially in written communication.
This version of the phrase is ideal when the message content is crucial and you want to emphasize its importance without being pushy. It works well when addressing colleagues you don’t interact with often or in situations that call for a slightly elevated tone.
It’s also a good fit when the message needs to go beyond your immediate contact—perhaps to a wider group or another department. By softening the delivery, you encourage action while keeping communication professional.
Kindly Forward This Email
“Kindly forward this email” blends professionalism with courtesy. It’s often used in more formal contexts such as when reaching out to new contacts, managers, or clients.
The use of “kindly” implies respect for the recipient’s time and position, which can go a long way in professional settings. It doesn’t demand action but rather invites cooperation, which often gets better results.
This phrase is perfect for forwarding invitations, announcements, or instructions, especially when they require broader visibility within an organization.
Please Share This Email
“Please share this email” is a modern and practical alternative. It’s commonly used in digital communication, particularly in marketing, internal updates, or team discussions.
This phrase works best when you want the content to reach a wider audience, such as team members, departments, or partner organizations. It sounds friendly and purposeful, making it more likely that the recipient will act.
If you’re sending something with broad value—like a new policy update, event details, or opportunities—this phrase ensures clarity while encouraging proactive sharing.
Forward This to Others
“Forward this to others” is a great choice when you want to emphasize that the message needs to reach beyond the original recipient. It’s useful for both formal and informal contexts.
This phrase highlights the importance of wider distribution, making it ideal for event invitations, reminders, or anything requiring group awareness. It’s a little more directive but still polite when used with the right tone.
If you’re delegating a task or trying to keep everyone in the loop, this alternative keeps things straightforward and efficient without sounding abrupt.
Can You Pass This Along
Using “Can you pass this along” brings a conversational and approachable tone to your message. It adds a sense of collaboration and trust.
This phrase works well when you have a good working relationship with the recipient. It sounds like a friendly favor rather than a directive, which often makes people more willing to help.
It’s particularly helpful when forwarding informal content like team news, small reminders, or appreciation messages. It keeps the tone light while still getting the job done.
Please Pass This On
“Please pass this on” is a universally accepted phrase that’s polite, clear, and effective. It fits well in nearly any context—from formal emails to team communications.
Its strength lies in its simplicity and flexibility. It doesn’t overcomplicate the message but still gets the point across with a tone of respect.
This expression is often used in group settings, especially when information needs to be relayed quickly across multiple levels of communication.
Send This Email Onward
For a slightly creative twist, try “Send this email onward.” It feels a bit different and may stand out to the reader as unique yet clear.
This phrase implies momentum and movement, making it useful for updates, action items, or ongoing discussions that need to keep flowing.
It’s especially effective when you want the recipient to not only read but also actively participate in the communication chain.
Forward This to Colleagues
“Forward this to colleagues” is a direct but thoughtful option when you’re aiming to reach others within a professional setting.
It’s great for internal updates, training resources, or departmental notices. The clarity of this phrase ensures there’s no confusion about who should receive the message next.
Use it when you want something to move across teams or departments with minimal friction while maintaining a respectful tone.
Other Ways to Say “Fruits of Your Labor”
Please Forward to Your Contacts
“Please forward to your contacts” is particularly effective when you’re dealing with external communication, such as networking, recruitment, or event sharing.
This phrase encourages the reader to help spread the message beyond their immediate circle, increasing its visibility and impact.
It also reflects an inclusive and trusting tone, suggesting you value the recipient’s connections and influence.
Help Spread the Word
“Help spread the word” brings energy and encouragement to your message. It’s more casual and works great in motivational or promotional emails.
This phrase feels like a call to action rather than a command, making it ideal for campaigns, announcements, or anything needing wide engagement.
It’s especially useful when you want your message to feel shared—not just forwarded—by turning the reader into an active participant.
Please Disseminate This Message
When formality is needed, “Please disseminate this message” fits perfectly. It’s suitable for official communication like policy updates or interdepartmental notices.
This phrase carries a sense of authority and seriousness, making it more appropriate in hierarchical or regulated environments.
Use it when you’re speaking to teams, managers, or groups where the message must be clearly understood and distributed with care.
Please Share This With Others
“Please share this with others” strikes a good balance between being respectful and clear. It’s simple, warm, and adaptable across different settings.
This phrase is great for sharing company updates, tips, or helpful resources that benefit more than just one person.
It allows the recipient to use their judgment while still inviting them to be part of the information-sharing process.
Kindly Distribute This Information
“Kindly distribute this information” is a formal and respectful phrase, best used in corporate or administrative contexts.
This wording adds weight to your message, indicating that the information is important and needs to reach multiple recipients.
It’s ideal for sharing strategic updates, leadership messages, or anything requiring wide and respectful circulation.
Feel Free to Forward This
“Feel free to forward this” offers a more casual, open-ended tone. It suggests that forwarding is optional but welcome, which can reduce pressure on the recipient.
It works well in newsletters, updates, or event invites, where you’re encouraging action without making it feel mandatory.
This phrase is friendly and relaxed, helping build rapport while keeping communication effective.
Pass This Along to Your Team
“Pass this along to your team” is a targeted and effective way to keep communication flowing within specific groups or departments.
It tells the recipient exactly what to do, but the phrasing makes it feel like a helpful reminder rather than a task.
Use it when you’re sharing updates, decisions, or documents that are relevant to team-based workflows.
Please Circulate This Message
“Please circulate this message” is another formal and commonly used alternative, especially in corporate communication or government settings.
It’s best used when distributing notices, official letters, or formal announcements that require broad internal awareness.
This phrase is clear, polite, and signals the importance of full dissemination within a network or organization.
Scenario and Examples
Scenario 1: Internal HR Communication for Training
The HR manager is informing department heads about mandatory compliance training for all staff and wants the message to be shared within their teams.
Example:
Kindly forward this email to your respective teams to ensure everyone is registered for the upcoming Workplace Ethics Training Session by Friday.
Scenario 2: Marketing Department Sharing a Campaign Brief
The marketing lead sends a promotional brief about an upcoming product launch to team members and requests that it reach collaborators in design and sales.
Example:
Please circulate this message to all stakeholders involved in the Summer Product Launch Campaign, including the creative, sales, and branding teams.
Scenario 3: School Administration Announcing Parent Meeting
A school administrator sends an update about an upcoming PTA meeting and wants all homeroom teachers to inform the parents.
Example:
Feel free to forward this to the parents of your students so they’re aware of the PTA meeting scheduled for next Thursday at 6 PM in the school auditorium.
Scenario 4: IT Department Issuing a Security Alert
The IT team detects a phishing scam and sends out a security advisory. They want department heads to notify their staff immediately.
Example:
Please share this with others in your department to prevent anyone from clicking on the malicious phishing link currently circulating company inboxes.
Semantic terms/entities: phishing alert, cybersecurity, IT department, internal advisory, staff communication
Scenario 5: NGO Requesting Outreach Support
An NGO sends an awareness message about an upcoming blood donation camp and requests volunteers to help spread the word within their local communities.
Example:
Help spread the word about our Community Blood Drive happening this Saturday by sharing this with your contacts, neighbors, or local groups.
Conclusion
In both professional and everyday communication, the way you ask someone to share or forward a message can influence how it’s received and acted upon. Instead of repeatedly using “Please forward this email,” choosing from a variety of clear, respectful, and situationally appropriate phrases like “Kindly pass this on” or “Please circulate this message” can help you stand out, sound more polished, and build stronger rapport.
Whether you’re addressing colleagues, clients, parents, or teammates, using the right expression shows thoughtfulness, clarity, and professionalism. So next time, tailor your wording—and let your message travel further, with greater impact.
Hi, I’m Adrian Steele, the admin of synonymsmaker.com. I’m passionate about language and dedicated to providing you with the best experience in discovering synonyms and expanding your vocabulary. Feel free to share your ideas or feedback with me. I’m always open to hearing from you!