15+ Other Ways to Say I Am Writing to Inform You

Looking for smarter ways to say “I am writing to inform you” in your emails or letters? Using the same phrase repeatedly can make your communication feel dull and overly formal. Instead, try alternatives like I wanted to let you know, This is to notify you, or I’m reaching out to share to sound more natural and engaging.

Phrases such as Please be informed that I’m writing to update you, and Allow me to inform you to add professionalism without being stiff. Whether you say I wish to bring to your attention, I am contacting you to advise, or For your information, choosing the right wording enhances clarity and shows respect for your reader. Ready to elevate your message? Let’s explore these options.

Synonyms for  I Am Writing to Inform You

• Here’s an Update
• I Would Like to Share
• Please Be Advised
• I Want to Inform You
• This Is to Notify You
• I’m Reaching Out to Discuss
• Allow Me to Explain
• I’d Like to Bring to Your Attention
• I’m Writing to Notify You
• Let Me Update You
• I Wish to Inform You
• Please Note This Information
• I’m Contacting You Regarding
• Kindly Be Informed
• I’m Writing to Share
• Let Me Keep You Posted
• I’d Like to Highlight

Here’s an Update

When you say here’s an update, you’re offering your team or client clear, fresh, and valuable information about the current situation. It’s a helpful way to maintain transparency, keep stakeholders in the loop, and show you’re actively involved. This phrase signals that you’re providing an insightful development or change.

By using here’s an update, you show others that you’re being responsible, thoughtful, and proactive in your communication. It assures people that they are not forgotten, that you care about their time, and that progress is being made. This type of messaging builds trust, especially in professional environments.

This phrase works well in emails, team meetings, or even casual messages. It signals that the information is current, relevant, and likely important to the reader. Whether the news is good or neutral, using here’s an update brings clarity, creates structure, and promotes efficient collaboration.

I Would Like to Share

When you say I would like to share, it opens a respectful path to deliver thoughts, feedback, or suggestions in a way that invites listening. It makes your message feel genuine, humble, and cooperative rather than forceful. This phrase sets a tone of inclusiveness and value-based communication.

By saying I would like to share, you gently express your desire to contribute, whether it’s an idea, observation, or solution. It makes space for a productive exchange, where others feel they are part of a shared discussion rather than being dictated to. It’s a soft yet effective phrase.

This expression can be used in both written and verbal conversations to show respect, intention, and engagement. It encourages open dialogue, helping your communication feel human and not robotic. Using I would like to share can make even difficult topics feel more comfortable and inviting.

Please Be Advised

The phrase please be advised is often used in formal communication to draw attention to important updates, warnings, or procedural changes. It helps set a professional tone while emphasizing the seriousness or urgency of the information being shared. It’s ideal for business emails and official notifications.

Using please be advised ensures your message won’t be misunderstood or taken lightly. It provides a clear heads-up, alerting the reader that something may require action, awareness, or confirmation. It’s a simple way to maintain clarity, especially in situations involving deadlines or policy changes.

This phrase works best when you want to be direct, but still respectful and formal. It shows you’re considerate, yet focused on delivering facts, updates, or requirements. Including please be advised in your emails reinforces your professionalism and ensures no one misses crucial details.

I Want to Inform You

The phrase I want to inform you is straightforward and useful when sharing essential news, alerts, or changes. It keeps your message direct, while still sounding respectful and clear. This is especially helpful in professional settings when details must not be overlooked.

Saying I want to inform you shows that your intention is to update, not to persuade or criticize. It focuses on transparency and ensures the receiver feels included in the process. It also signals that your message holds value, whether it’s about decisions, meetings, or upcoming events.

This phrase strengthens your credibility as someone who communicates with clarity, responsibility, and empathy. Using I want to inform you assures others that you’re being thoughtful, organized, and efficient—traits that are appreciated in any professional environment or collaborative team.

This Is to Notify You

This is to notify you is a formal phrase used to share official decisions, important notices, or policy changes. It’s common in letters, HR communications, and legal documentation, where clarity, seriousness, and formality are crucial. It sets the tone for responsible updates.

When you use this is to notify you, it signals that the recipient should pay attention to the message and perhaps take further steps. It tells them that something has changed, is being enforced, or needs their acknowledgement. It’s a go-to phrase for direct communication.

It’s best used in written formats where accuracy, records, and compliance are key. Whether you’re writing to inform someone of a schedule change, contract update, or termination notice, starting with this is to notify you adds a layer of professionalism and legitimacy.

I’m Reaching Out to Discuss

I’m reaching out to discuss is a polite, respectful way to initiate a conversation that invites dialogue, collaboration, or clarification. It shows that your goal is not just to deliver information but to engage, listen, and find common ground. It’s warm and professional.

When you say I’m reaching out to discuss, it demonstrates that you’re being considerate, that you value the recipient’s input, and that you’re willing to make space for conversation. It helps remove tension and opens the door for productive communication in meetings or emails.

This phrase works great when addressing issues, starting partnerships, or even giving feedback. It tells the other person that you’re approachable, thoughtful, and committed to finding a solution or understanding. Using I’m reaching out to discuss helps build rapport and respect in any relationship.

Allow Me to Explain

Allow me to explain is a gentle phrase used to introduce a clarification, especially in situations where someone may be confused, concerned, or unsure. It shows you’re open to dialogue and willing to help others understand rather than push your point of view.

When you say allow me to explain, you’re asking for a moment of patience, signaling that you’re about to offer insight, details, or justification. It makes your approach sound friendly, rational, and focused on resolving rather than escalating issues.

This phrase is ideal in meetings, tough conversations, or even customer service scenarios. It’s a tool that brings calm, encourages understanding, and highlights your communication skills. Saying allow me to explain helps maintain a positive tone and keeps conversations respectful and productive.

I’d Like to Bring to Your Attention

Using the phrase I’d like to bring to your attention helps you communicate important information, concerns, or updates in a respectful and professional way. It signals that what follows deserves focus, consideration, or action without sounding harsh or demanding. This approach creates healthy dialogue and encourages a thoughtful response.

This phrase is especially useful when you’re sharing something that may have been overlooked, or when highlighting something of strategic importance. It maintains a tone of respect, while still being clear, assertive, and solution-oriented. It reflects your desire to be transparent and engaged.

You might use this in emails to a team, client, or manager when pointing out a missed task, a time-sensitive matter, or a change in procedure. Saying I’d like to bring to your attention helps the recipient understand that the topic is relevant, and that you’re sharing it with good intentions.

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I’m Writing to Notify You

The phrase I’m writing to notify you is a direct, formal way of providing critical information, especially in situations that involve deadlines, policies, or official decisions. It sets a tone of clarity, showing you’re delivering something that should be taken seriously and acted upon if necessary.

It’s commonly used in letters, corporate emails, or HR documents to inform someone of an action, change, or requirement. By starting with this phrase, you let the reader know that your message is not casual—it contains important context that affects their roles or responsibilities.

Using I’m writing to notify you emphasizes accountability, shows you’re following protocol, and ensures your message is seen as credible and official. Whether it’s about a shift in schedule, a change in policy, or a pending deadline, this phrase delivers professionalism and structure.

Let Me Update You

Saying let me update you creates a sense of trust, involvement, and ongoing connection. It lets the other person know that you’re keeping them in the loop with new developments, progress, or status changes. It’s simple, friendly, and works across both casual and formal settings.

This phrase builds confidence, as it shows you’re engaged, aware, and willing to communicate regularly. Whether you’re giving an update about a project, a timeline, or a problem solved, this phrase helps maintain clarity and team spirit in a respectful way.

Let me update you can be used in meetings, follow-up emails, or even client check-ins. It offers a soft introduction to share relevant information without sounding cold or robotic. It’s a reminder that communication is active, and that you value openness and responsibility.

I Wish to Inform You

I wish to inform you is a polite and formal expression used when delivering sensitive, important, or impactful information. It suggests that your message carries weight, and the recipient should be ready to understand and act accordingly. This phrase is often seen in formal announcements or reports.

This kind of statement often appears in situations that involve notices, decisions, or disciplinary updates, where you want to keep your tone respectful, yet clear and firm. It places your words in a frame of courtesy, making the message more digestible and professional.

Whether you’re dealing with an employee, client, or manager, I wish to inform you provides a calm way to begin your message. It signals that the information is official, necessary, and being delivered with care, which helps in managing responses and setting expectations.

Please Note This Information

When you use please note this information, you’re encouraging your audience to pay attention to something specific, often related to instructions, rules, or deadlines. It’s a polite nudge that highlights the importance of understanding and remembering key details or requirements.

This phrase is great for preventing miscommunication, especially in team settings or customer service. It helps ensure people take the necessary actions and are fully aware of what’s expected. It can be used in messages about process updates, timelines, or policy changes.

Using please note this information shows that you’re being proactive, helpful, and precise. It gives your message a formal touch, yet keeps it accessible. When used properly, it ensures the audience stays informed, and nothing important is overlooked or misunderstood.

I’m Contacting You Regarding

I’m contacting you regarding is a clear, professional way to state your reason for reaching out. It sets up your message with purpose, whether you’re addressing a request, project, issue, or collaboration. It immediately lets the reader know why you’ve initiated contact.

This phrase adds clarity and keeps your communication focused. It’s often used in emails and letters, helping the recipient mentally prepare for the topic. Whether it’s about a deadline, feedback, or support, this phrase makes your intentions visible and organized.

Using I’m contacting you regarding ensures your tone is professional, especially in customer service, HR, or team management contexts. It helps maintain a business-like tone, while being respectful and to-the-point, setting the stage for constructive communication.

Kindly Be Informed

Kindly be informed is a gentle yet formal phrase that is often used in notices, memos, or email updates. It delivers your message in a professional, courteous, and respectful tone, ideal for sharing updates that may affect someone’s plans, duties, or next steps.

This phrase shows that you are being thoughtful, organized, and clear about what needs to be known. Whether it’s a change in meeting schedules, shifts in roles, or new policies, kindly be informed keeps the focus on respectful delivery and clear content.

It’s best used in formal settings where authority, structure, and clarity matter. By saying kindly be informed, you’re acknowledging the importance of the message while also keeping your communication friendly, efficient, and professional.

I’m Writing to Share

When you say I’m writing to share, you’re creating a tone of warmth, collaboration, and openness. This phrase is often used when the message includes positive news, ideas, or valuable feedback. It’s welcoming and encourages the reader to be engaged and curious.

It works well in internal communications, newsletters, and team updates. Saying I’m writing to share feels personal yet professional—it implies you have something meaningful that can help or inspire. Whether it’s a milestone, resource, or lesson, it adds value to the conversation.

This phrase is also great for building relationships. It shows that you’re contributing not out of obligation but because you truly care about keeping others informed and involved. It reflects a spirit of collaboration and mutual respect.

Let Me Keep You Posted

Let me keep you posted is a casual and friendly way to promise updates and ongoing communication. It tells the listener or reader that you will continue to provide relevant updates, so they’re not left wondering. It shows accountability, awareness, and team spirit.

This phrase works great in emails, Slack messages, or one-on-one conversations. It adds a human touch, showing that you’re not only managing tasks but also respecting others’ interest, curiosity, and need for clarity. It’s a powerful phrase for project management.

Using let me keep you posted shows that you’re someone who values follow-up, transparency, and trust. Whether you’re sharing a status update or waiting on a final decision, this phrase keeps communication open, helpful, and engaging.

I’d Like to Highlight

I’d like to highlight is a helpful phrase to draw attention to important points, milestones, or concerns in a polite and respectful tone. It’s ideal for use in presentations, reports, or strategic meetings. It encourages readers to focus without sounding demanding.

When you use this phrase, you position yourself as someone who observes value, identifies key details, and cares about precision. Whether you’re calling attention to a positive outcome, a missed deadline, or an insightful trend, this phrase gives your message purpose and clarity.

Saying I’d like to highlight also helps in building narratives that matter—giving others a clear understanding of what’s essential. It shows that you’re being thoughtful, intentional, and constructive in your communication, which earns you respect and trust.

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Real Life Examples and Scenario

Scenario 1: Project Deadline Extension

A project manager needs to let stakeholders know that the delivery date for a software module has been postponed due to unforeseen testing issues.

Example:
“Please be advised that the deployment of the new analytics dashboard will now occur on June 15, 2025, to allow our QA team to complete compliance testing and ensure a smooth rollout.”

Scenario 2: Policy Update in HR

An HR director must notify employees about changes to the remote-work policy and updated guidelines for time-off requests.

Example:
“Kindly note that, effective July 1, our remote-work policy has been revised to permit up to three days WFH per week; full details are available on the intranet portal under HR Resources.”

Scenario 3: Contract Renewal Reminder

A sales representative reaches out to a client who has an upcoming annual service agreement renewal, ensuring continuity of support.

Example:
“I’m reaching out to let you know that your one-year support agreement with TechSolutions Inc. is set to renew on August 1; please review the attached renewal proposal at your earliest convenience.”

Scenario 4: Patient Appointment Confirmation

A clinic administrator needs to confirm a patient’s specialist consultation and provide pre-visit instructions.

Example:
“Allow me to confirm your appointment with Dr. Ahmed on June 5, 2025, at 10:00 AM. Please arrive 15 minutes early for registration and bring your latest lab reports.”

Scenario 5: University Enrollment Notice

A registrar’s office informs a student that their application for the fall semester has been approved and outlines next steps.

Example:
“I would like to notify you that your enrollment for the Bachelor of Science in Environmental Studies program has been approved; kindly complete your course registration by June 20 via the student portal.”

Conclusion

In both professional and personal communication, finding clear, respectful, and impactful alternatives to phrases like “I am writing to inform you” allows us to connect more naturally and confidently. Whether you’re delivering an update, sharing important news, or starting a meaningful conversation, your words should reflect both clarity of purpose and empathy for the listener or reader. By using varied expressions such as “Please be advised,” “Let me keep you posted,” or “Kindly be informed,” you’re not just sharing information—you’re building trust.

These alternatives give your messages a more human tone and help your audience feel more engaged and respected. They’re especially useful in situations involving sensitive updates, team collaboration, or customer relations, where tone truly matters. Using such thoughtful phrases also supports better understanding, enhances your professional image, and improves how your message is received across different contexts and cultures.